GENERAL InformaTIONS
DEADLINES
I - II YEAR
BY SEPTEMBER 15th
It’s required to upload the annual report (in English) on the research carried out during the year of the Chemistry and Biology PhD school (only I and II year) and reporting the hours of teaching activity / attendance at schools, conferences or seminars in a special folder prepared on Google Drive - this folder will be shared with the Teaching Staff (the procedure for accessing the folder will be communicated via e-mail).
BY BEGINNING OCTOBER
(DATE TO BE DEFINED EVERY YEAR)
(DATE TO BE DEFINED EVERY YEAR)
It’s required to present its activity at the Rectorate building by:
I year oral communication in English to Teaching Staff (15 min + 3 min for discussion time)
II year oral communication in English to Teaching Staff (20 min + 3 min for discussion time)
PARAMETERS TO COUNT HOURS OF EDUCATIONAL AND SIMILAR ACTIVITIES
PhD students of the XXXIII Cycle and the following must reach at least 12 ECTS in the three years: 9 credits are frontal and can only be obtained by attending the proposed courses (over 12, maximum 2 ECTS can be considered for orientation activities and/or other interest of the University or Departments).
Each ECTS is equal to 8 hours of frontal teaching.
Attribution of credits to extra-teaching activities:
1.0 ECTS/day for schools,
0.5 ECTS/day for international conferences,
0.5 ECTS/ day for national conferences,
0.3 ECTS for seminars.
DEADLINES
III YEAR
BY DECEMBER 1st
It’s required to upload the annual report prepared, in English, in a special folder on Google Drive and shared with the Teaching Staff (the procedure for accessing the folder will be communicated via e-mail).
BY THE END OF DECEMBER
The Teaching Staff will evaluate and can approve the thesis: after the approval, the Coordinator will send the thesis and the report to the two reviewers.
BY DECEMBER 11th
It’s required to upload the thesis (included a brief summary of it) in standard PDF/A-1B format (ISO standards: ISO 19005-1), prepared in English and signed by the tutor, in a special folder on Google Drive and shared with the Teaching Staff (the procedure for accessing the folder will be communicated via e-mail) - please note that the theses will be checked with Turnitin anti-plagiarism software (declaration and authorisation to antiplagiarism detection).
In agreement with his/her tutor, each PhD student must communicate by mail to the Coordinator the names of two external reviewers (external teachers of high qualification, including foreign ones), with experience on the subject of their thesis and whose availability to review the thesis.
WITHIN 30 DAYS FROM THE RECEPTION OF THE THESIS
The two reviewers will express an analytical judge on the thesis and propose admission to the final discussion or a postponement of up to 6 months for any corrections (with new opinion) - the PhD students will be able to correct the theses on the basis of the observations of the reviewers before transmission of the thesis to the competent offices.
The Coordinator will communicate to the offices the analytical judge of the reviewers, admitted to the exam, the date, time and place of the discussion (which will be indicatively towards the end of January) and the names of the three members of the Exam Commission.
The Coordinator will transmit the opinion of the external reviewers to the three members of the Exam Commission.
The Research Doctorates office will proceed to invite the PhD students admitted to the exam on the date indicated by the Coordinator.
Before the discussion, the invited PhD student must send a copy of the final thesis to the Research/Doctorates - Research Fellows area by e-mail in PDF/A format (if there are attachments to the thesis, must prepare individual PDF/A, one for each individual attachment) and to each of the three members of the Exam Commission if he has not done so before (in the mode that the commissioners prefer).
BY THE END OF FEBRUARY
(DATE TO BE DEFINED EVERY YEAR)
(DATE TO BE DEFINED EVERY YEAR)
The PhD student will take the final exam in front of the Selection Staff made up of three commissioners (of which at least two are external).
FINAL ELABORATE PREPARATION
As soon as the call for the final exam is received (which takes place via e-mail), the candidate must reply to the Research/Doctorate-Research Grants Sector and simultaneously to the groupOA@uniupo.it address or commissioneoa@uniupo.it, sending the final thesis in PDF/A format and, in attach, the release form for the filing of the PhD thesis in the IRIS Research Product Catalog (art. 8, comma 17 “Regolamento di Ateneo in materia di dottorato di ricerca”).
Please note that uploading is done by the librarians of the working group on open access; the bibliographic data of the thesis and the file in .PDF/A format of the elaborate are inserted in the database. It is their responsibility to further verify that there are no copyrighted materials in the thesis. In this case the thesis is made available with open access in the IRIS portal. If not, however, the candidates concerned are contacted to define how the documents can be made accessible and examinable.
The candidate may also request that their doctoral thesis be subject to an blockade period of no more than 12 months, starting from the date of discussion. During this period the theses will not be open access, but the related bibliographic data and the abstract will still be available.
The blockade can be requested for specific reasons: reasons of secrecy and/or ownership of the results and/or sensitive information or for reasons of secrecy and/or ownership of the results and information of external institutions or private companies that participated in the realization of research.
For any explanation, you can contact the librarians of the working group directly at:
gruppoOA@uniupo.it